Quality Management System

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  1. Quality Management System
  2. Roles and access
Reference

Who can do what in Quality Management System

Assign inspection, disposition, audit and corrective action to the right people.

How permissions work

Record authority

Inspectors enter observed results; Quality Manager makes disposition and closure decisions.

Assigned work

Auditor works on assigned audits, while response owners handle their findings.

Supplier scope

Supplier Quality Engineer works with supplier issues and period scorecards.

Read access

Viewer can inspect selected quality headers without changing records.

Who can do what

Permissions by role
RoleInspection planningInspection executionNonconformanceCAPA and root causeAuditsCalibration and trainingSupplier quality
ViewerViewViewView—ViewViewView
Quality EngineerEditEditViewEditViewEditView
Quality ManagerViewEditEditEditEditEditEdit
AuditorViewViewViewEditEditViewEdit
Supplier Quality EngineerViewViewEditEditEditViewEdit
Operations Manager—ViewViewViewView—View
Inspector / QC OperatorViewEditEdit——EditEdit

Each role in detail

Viewer

Read-only header-level visibility across quality records; no write access anywhere.

Can

  • View Audits, CAP as, Defects, Inspections, non conformance reports, quality standards, supplier quality scores

Starts on: Supplier Quality Scorecard (current period)

Quality Engineer

Facilitates RCA and owns specifications, inspection plans and root cause tooling; no disposition or closure authority.

Can

  • Manage CAPA tasks, fishbone categories, five whys steps, inspection plans, root cause analysis, Specifications
  • View audit findings, Audits, CAP as, calibration records, Defects, inspection types, Inspections, non conformance reports, quality standards, sample plans

Starts on: Open CAP as

Quality Manager

Owns NCR disposition, CAPA closure, effectiveness results, audit sign-off and supplier score certification.

Can

  • Manage audit findings, Audits, CAPA tasks, CAP as, Containment, Inspections, non conformance reports, root cause analysis, supplier quality scores, Trainings
  • View calibration records, Defects, inspection plans, quality standards, sample plans, Specifications

Starts on: Open CAP as

Auditor

Runs own assigned audits through to Reporting; read-only everywhere else, no inspection edits, disposition or CAPA closure.

Can

  • Manage audit checklists, audit findings, Audits
  • View CAP as, calibration records, Inspections, non conformance reports, quality standards, Specifications, supplier quality scores, Trainings

Starts on: Open Audit Findings

Supplier Quality Engineer

Portfolio-scoped supplier quality ownership: supplier NC rs, containment, supplier audits and scorecards (review, not certify).

Can

  • Manage audit checklists, audit findings, Audits, CAPA tasks, CAP as, Containment, non conformance reports, supplier quality scores
  • View Defects, Inspections, sample plans, Specifications

Starts on: Open Audit Findings

Operations Manager

Area-scoped visibility into quality records plus ownership of own CAPA tasks and CAPA execution; no closure or inspection/NCR edits.

Can

  • Manage CAPA tasks, CAP as
  • View audit findings, Audits, Inspections, non conformance reports

Starts on: Open CAP as

Inspector / QC Operator

Executes assigned inspections and records results, defects and NC rs; no disposition, plan design, audit or CAPA authority.

Can

  • Manage Containment, defect instances, inspection results, Inspections, NCR defects, non conformance reports
  • View calibration records, Defects, inspection plans, Products, sample plans, Specifications

Starts on: Open NC rs

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