Admin
Manages organization setup, staff identity and controlled access.
Can
- Manage Organizations, team members, Users
- View production orders, review decisions, operation receipts
- Recipe Management System
- Roles and permissions
Who can do what in Recipe Management System
Give recipe, kitchen and review work to the people responsible for each decision.
How permissions work
Preparation and decision
Keep recipe preparation separate from recipe approval and ticket preparation separate from supervisor review.
Order ownership
The named owner follows a production order through acceptance, preparation and service.
Evidence access
Limit attachments, provider events and operation receipts to the people resolving the corresponding work.
Who can do what
| Role | Ingredients and yields | Recipe cards and menu items | Order acceptance | Kitchen production | Batch release | Exceptions and evidence |
|---|---|---|---|---|---|---|
| Admin | — | — | View | View | View | View |
| Recipe Owner | Edit | Edit | Edit | Edit | — | View |
| Recipe Reviewer | Approve | Approve | Approve | Approve | — | — |
| Order Coordinator | View | View | Edit | Edit | View | View |
| Kitchen Operator | Edit | View | Edit | Edit | View | Edit |
| Kitchen Supervisor | — | — | View | View | Approve | Approve |
| Reconciliation Analyst | View | — | View | Edit | Edit | Edit |
Each role in detail
Recipe Owner
Maintains ingredients, yields and recipe revisions for menu preparation.
Can
- Manage ingredient master, ingredient yields, recipe cards, menu items
- View production orders, production lines
Starts on: Approved Recipe Cards
Recipe Reviewer
Independently decides whether a recipe revision may be used for production.
Can
- View ingredient master, ingredient yields, menu items, production orders
Reviews and approves
- Approve recipe cards
Starts on: Approved Recipe Cards
Order Coordinator
Checks and accepts meal orders and maintains kitchen destinations.
Can
- Manage production orders, Kitchens
- View menu items, recipe cards, production lines, batch tickets
Starts on: Draft Batch Tickets
Kitchen Operator
Prepares order lines and records ingredient consumption against performed work.
Can
- Manage production lines, stock consumptions
- View production orders, recipe cards, ingredient yields, batch tickets
Starts on: Open Production Orders
Kitchen Supervisor
Independently reviews submitted batch tickets and their supporting evidence.
Can
- View production orders, production lines, record attachments, operation receipts
Reviews and approves
- Approve batch tickets, review decisions
Starts on: Pending Batch Release
Reconciliation Analyst
Compares guarded operation results with local effects and provider evidence.
Can
- Manage operation receipts, payment evidence, fulfillment events, record attachments
- View production orders, review decisions, stock consumptions
Starts on: Delivered Fulfillment Events
Set up Recipe Management System your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.