Research outputs

Research Outputs captures a publication, dataset, patent or presentation produced by a research project. Each record carries a title, output type, publication date and identifier, and it links to the project. The project supplies the program and principal investigator context for reviewing the result.

• Collect the details. The Principal Investigator supplies the title, type, publication date and external identifier.
• Submit the record. The Program Officer checks the project link and identifier before recording the output.
• Trace the result. The project link leads back to its program and principal investigator for reporting.

A principal investigator reports a publication from a project. The Program Officer confirms that the project link is correct, records the publication date and external identifier, and checks whether the same identifier has already been entered. A dataset from the same project is a separate output with its own type and identifier.

Agree the external identifier convention for each output type and who enters the publication date. Decide how a corrected title is handled after reporting. A patent record and a publication record should use their exact output types; the title alone should not decide classification. Keep repository deposition or intellectual property processes in their own connected systems if the team uses them.

Plan the first operating cycle before using these records for reporting.

Open one published output and follow its project back to the program and investigator. Compare its identifier with the external source and check that another row has not reused it. Ask a reporting user to group outputs by type and date without counting the same result twice.

The Publications view gives a focused list for one output type, while the broader type view helps the Research Analyst distinguish datasets, patents and presentations. Before reporting a result to a sponsor, check the project link and external identifier with the investigator. The publication date should reflect the source record used by the team. This review reduces duplicate entries and keeps the reported portfolio tied to the work that produced it. The Program Officer also checks the project period before accepting the date. If an investigator supplies a correction, compare it with the existing identifier so the team updates the intended record.

• Publications — Lists publication outputs with project, date and identifier.
• Research output types — Lets the Research Analyst compare publications, datasets, patents and presentations.

See the process and check the record model.