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- Resort Activity Booking
- Data model
The tables behind Resort Activity Booking
Resort Activity Booking ships with 11 tables, grouped here by the feature that uses them. Every record your team works with lives in one of them, and you can add fields and tables in Proto.
- Tables
- 11
- Features
- 6, plus shared settings
- Change it
- Add fields and tables in Proto
How the model is organised
Guest stays:
Parties identify guests; Reservations link a guest to a Unit for dated lodging.
Availability and rates:
Units hold operational state and capacity; rate plans hold dated nightly terms by unit type.
Guided activities:
Activity departures link a guide in People to a scheduled session; activity reservations link that session to a stay.
Stay service and account:
Service tasks link work to a unit, stay and assigned person; folio charges and Payments link to a reservation.
Access:
People link staff to Users for named responsibility.
Every table, by feature
- Stay reservations4
- Units and rates4
- Guest service4
- Activity departures3
- Activity bookings4
- Folios and payments5
- Shared and settings1
- Parties
Guests and guest organizations booking stays and activities.
- Reservations
Guest stays booked against a party and unit.
Linked to Parties, Units - Units
Rentable lodging units and their housekeeping state.
- Rate plans
Dated nightly rate plans by unit type.
- Units
Rentable lodging units and their housekeeping state.
- Rate plans
Dated nightly rate plans by unit type.
- Reservations
Guest stays booked against a party and unit.
Linked to Parties, Units - Service tasks
Housekeeping, maintenance and guest service work for a unit.
Linked to Units, Reservations, People
- Service tasks
Housekeeping, maintenance and guest service work for a unit.
Linked to Units, Reservations, People - Units
Rentable lodging units and their housekeeping state.
- Reservations
Guest stays booked against a party and unit.
Linked to Parties, Units - People
Staff and guides who work resort stays and activities.
Linked to Users
- Activity departures
Scheduled activity departures led by a guide.
Linked to People - People
Staff and guides who work resort stays and activities.
Linked to Users - Activity reservations
Guest bookings onto a scheduled activity departure.
Linked to Activity departures, Reservations
- Activity reservations
Guest bookings onto a scheduled activity departure.
Linked to Activity departures, Reservations - Activity departures
Scheduled activity departures led by a guide.
Linked to People - Reservations
Guest stays booked against a party and unit.
Linked to Parties, Units - Parties
Guests and guest organizations booking stays and activities.
- Folio charges
Itemized charges posted to a stay folio.
Linked to Reservations - Payments
Confirmed and pending guest payments against a reservation.
Linked to Reservations - Reservations
Guest stays booked against a party and unit.
Linked to Parties, Units - Parties
Guests and guest organizations booking stays and activities.
- Units
Rentable lodging units and their housekeeping state.
Keys and references
Use the record numbers and codes to distinguish repeated stays and departures. The departure on an activity booking identifies the actual guided session; the reservation identifies the guest stay. Folio and payment entries use the same reservation reference for account review. A task carries both its unit and reservation, while its assignee points to a staff record. Preserve those links during import so calendars, boards and account views show the same case.
Migration order
- Import Users, People and Parties with their identifiers and contact details.
- Import Units and rate plans, checking unit types, capacity and dated rates.
- Import Reservations linked to guests and units.
- Import activity departures linked to guides, then activity reservations linked to departures and stays.
- Import service tasks, folio charges and Payments linked to their source stays.
- Review a representative stay from request through unit release and compare linked activity bookings and account entries.
Set up Resort Activity Booking your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.