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- Resort Activity Booking
- Who it's for
- Wellness retreats
Wellness retreats
A retreat can treat a guided session as a scheduled departure with a named guide, defined interval and capacity. A guest activity booking links that session to the lodging reservation and records how many people will attend. The team can review the connection when the guest changes stay dates or when the session schedule shifts.
How Resort Activity Booking is set up for you
Guest stays
Keep the party, selected unit, arrival and departure dates and guest count on the reservation.
Session planning
Name the guide and record start, end and capacity before accepting linked bookings.
Service needs
Attach guest requests and unit work to the relevant stay and assign staff.
Settlement
Reconcile posted folio charges with confirmed payment records before releasing the unit.
A retreat can treat a guided session as a scheduled departure with a named guide, defined interval and capacity. A guest activity booking links that session to the lodging reservation and records how many people will attend. The team can review the connection when the guest changes stay dates or when the session schedule shifts.
Set up a small unit roster, dated rates and the staff who lead sessions. Rehearse a guest request from confirmation through arrival. Create a departure that falls within the stay and add a positive whole participant count. Then try an impossible session interval, a missing guide and an activity request outside the stay. Those cases help Activity Coordinator understand what must be corrected before the plan is reliable.
For the account review, use the nightly charges drafted at check-in. Finance posts approved charges and compares them with confirmed payment entries. At departure, Front Desk moves the unit into cleaning and Housekeeping completes inspection before it returns to available. Agree how the team handles a session change after guests have booked it and how service requests are assigned during the stay.
Features to start with
Roles on the team
- Front Desk
- Handles guest stay requests, arrival and departure.
- Activity Coordinator
- Schedules guided departures and handles activity bookings.
- Housekeeping
- Completes cleaning and inspection work for assigned units.
Set up Resort Activity Booking your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.