Questions, answered

Click Get started, then use Proto to configure Scholarship Management for your business. Begin with a familiar learner, course enrollment and award example. Rehearse the eligibility decision, approved amount and finance confirmation with the people who will run the first cycle.

The application references a learner and an award. The award links to an enrollment, which identifies the learner and course. Check that path during preparation so the reviewer considers the intended course place.

Administrator reviews learner eligibility, course state, capacity and duplicate enrollment. A valid approval activates the enrollment, sets the learner Enrolled and returns the course’s class sessions for the next handoff.

The award record contains its name, academic year, eligibility criteria and maximum amount. Scholarship Reviewer compares that basis with the application and agrees the approved amount under the program’s rule.

Scholarship Officer prepares the learner and award context. Scholarship Reviewer makes the eligibility and amount decision. Agree the permitted staff actions and the procedure for non-approved applications during setup.

Finance Officer obtains confirmation from the finance or banking team responsible for the payment, then records the approved application as Disbursed. Agree the confirmation source and correction procedure during setup.

A fee has its own charge amount, paid amount and status. Use an explicit finance allocation and reconciliation handoff when scholarship support settles a charge, then update the fee through the agreed procedure.

Attendance and assessment results provide the learner’s course context. Scholarship Reviewer uses the facts required by the award’s written criteria. Academic evidence does not replace the scholarship decision or automatically determine its amount.

Instructor records valid scores and Assessment Reviewer checks the results under the verified staff identity. Completion follows when all required course results have been reviewed. Rehearse an incomplete result set before relying on the completion rule.

Test a duplicate enrollment, full course, incorrect application link and unauthorized staff action. Record the same attendance pair again, enter an excessive score and leave a required result unreviewed. Rehearse outstanding payment confirmation and a separate fee allocation before recording the final finance outcome.