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- Scholarship Management
- Who it's for
- College scholarship offices
College scholarship offices
A college scholarship office needs to explain which learner and course context an award decision concerns. Scholarship Management links the application to its learner and award, while the award refers to an enrollment. The office can follow Submitted, Review and Approved work and keep the amount decision distinct from the later finance confirmation.
How Scholarship Management is set up for you
Enrollment context
Check the learner's course place before reviewing the award. When a learner has several enrollments, the linked enrollment makes the intended context clear to the officer and reviewer.
Consistent eligibility
Write the award criteria and academic year in a form the reviewer can apply. Use attendance or assessment results when those criteria call for learning evidence, and agree any additional evidence handoff.
Finance follow-through
Give Finance Officer the approved learner, award and amount. Record Disbursed under the agreed confirmation procedure and reconcile any fee allocation separately.
A college scholarship office needs to explain which learner and course context an award decision concerns. Scholarship Management links the application to its learner and award, while the award refers to an enrollment. The office can follow Submitted, Review and Approved work and keep the amount decision distinct from the later finance confirmation.
Choose a familiar course and scholarship case for the pilot. Prepare the learner and course enrollment, then define an example award with its academic year, criteria and maximum amount. Submit the application and ask Scholarship Reviewer to explain the decision using the linked records.
Rehearse an application pointing to the wrong enrollment and an amount that needs discussion against the award maximum. Then carry an approved case into the finance handoff while confirmation is outstanding. The team should be able to explain why approval and recorded disbursement are separate steps. Agree where supporting documents and payment confirmations are kept before extending the pilot to a wider intake.
Begin with [scholarship awards](/scholarship-management/modules/scholarship-awards) and [application review](/scholarship-management/modules/application-review). Use the same learner case when rehearsing [disbursement recording](/scholarship-management/processes/record-disbursement).
Features to start with
Application Review
Review a submitted learner application against its award criteria and enrollment before deciding the approved amount.
Learning Evidence
Record attendance and valid assessment scores, then review course results before completing the learner's enrollment.
Scholarship Awards
Define the award name, academic year, eligibility criteria and maximum amount against the intended enrollment.
Roles on the team
- Administrator
- Maintains learner and course records and approves eligible course places.
- Assessment Reviewer
- Checks graded results under a verified staff identity before course completion is applied.
- Scholarship Officer
- Maintains award criteria linked to enrollment and captures learner applications.
- Scholarship Reviewer
- Reviews eligibility and approved amounts through the authorized application action.
- Finance Officer
- Maintains learner fee records and records confirmed application disbursement through the authorized action.
- Admin
- Maintains staff identity and user access while the named decision owners retain enrollment, scholarship and learning-outcome approvals.
Set up Scholarship Management your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.