Systems to connect

• Student information system. Connect learner identity and course enrollment where another system maintains them. Agree the identifier match and which source owns status changes before importing active course places.
• Learning system. Connect attendance or assessment evidence when instructors record it elsewhere. Preserve the learner-session uniqueness rule, assessment maximum and review responsibility when transferring results.
• Document storage. Establish a handoff for eligibility documents that the reviewer needs. Agree how the team finds the correct learner and award evidence and who may access the underlying documents.
• Finance and payment systems. Connect the source that executes and confirms scholarship payments. Define which confirmation permits Finance Officer to record Disbursed and how a delayed or disputed payment is handled.
• Fee accounting system. Connect the owner of learner charge allocation and payment information. Reconcile any scholarship support applied to fees explicitly before changing the recorded paid amount.
• Communication services. Set up learner notifications or staff reminders when required by the operating procedure. Name the message owner and confirm the application state before communicating an award or payment outcome.

Name the owner of each side of the handoff and agree record identity before enabling writes. Rehearse a repeated attendance import and a changed assessment score, keeping the expected review decision intact. Confirm how external payment evidence reaches Finance Officer and how any fee allocation is reconciled. Treat read-only exchange-rate context separately from the program’s monetary convention; a rate record alone does not explain which currency an award amount uses.