Check eligibility, course readiness and available capacity before activating the enrollment used by the scholarship team.
Administrator locates the learner by their number and name, then selects the intended course. Review admission and course context before preparing the enrollment request. A learner with another course place still needs the correct link for this request.
Administrator records the enrollment in Requested with the learner and course references. Check existing enrollments so the approval discussion starts with the actual course-place position rather than an assumed new learner.
Administrator approves the request after learner eligibility, course state, capacity and duplicate checks. A valid action activates the enrollment and sets the learner Enrolled. A failed prerequisite must be resolved before the place is committed.
Administrator checks the course's returned class sessions and the resulting enrollment. Instructor can identify the learner's course context, and Scholarship Officer can use the correct enrollment when preparing an award.
Administrator explains a duplicate request, full course or ineligible course state to the responsible team. Correct the underlying choice or operating condition instead of creating another learner record to avoid the decision.
And how to keep it from happening.
Start free, then use Proto to change fields, steps and approvals before your team goes live.