Usage confirmation

Step by step

1. Capture physical use Inventory Coordinator

   Inventory Coordinator identifies the parent request, issue movement and applicable reservation.

   • Connects the issue to its request and claim.
   • Updates Stock requests, Stock movements, Stock reservations

2. Prepare usage Inventory Coordinator

   Inventory Coordinator enters consumed units, used date, organization and agreement reference in Draft.

   • Records date, units and agreement context.
   • Updates Consignment usage, Organizations

3. Submit revision Inventory Coordinator

   The usage record moves to Submitted with a revision for review.

   • Identifies the version to decide.
   • Updates Consignment usage

4. Confirm usage Inventory Reviewer

   Inventory Reviewer checks the submitted quantity and agreement context before an approval decision.

   • Checks the submitted use against its parent request and retains the decision context there.
   • Updates Consignment usage, Stock requests, Review decisions
   ApprovalA person approves before the work moves on.

5. Complete record Inventory Reviewer

   Approved usage reaches Completed when the consumption is confirmed.

   • Marks accepted consumption complete.
   • Updates Consignment usage

6. Reconcile agreement Auditor

   The team groups completed used units by agreement for the billing handoff.

   • Ties used units back to each request.
   • Updates Consignment usage, Stock requests

Inventory Coordinator

Prepares usage; Inventory Reviewer independently decides; Auditor reconciles completed records to their requests.