Review and evidence

A review decision names the parent stock request, reviewer, source revision, decision, time and reason. This gives Inventory Reviewer a specific scope to approve, reject or return. The count session holds the physical and recount quantities; attachments hold supporting files. The reviewer can compare the submitted observation with the request and evidence before any adjustment is treated as authorized.

Suppose Inventory Coordinator submits a count and later changes the requested quantity on the parent request. A decision against the earlier revision should remain visible as history, but it should not quietly authorize the changed scope. The review handoff is to inspect the current revision and record a fresh reasoned decision when the source changes. That protects both the counter and the reviewer from ambiguous approval.

• Source evidence. Link attachments to the stock request and record their type, uploader and visibility.
• Independent decision. Record the reviewer’s decision and reason for a named source revision.
• Execution outcome. Use operation receipts to compare a guarded action with its linked effects.

An operation receipt has an operation key, action, expected revision, result state and effect references. It can be Pending, Completed, Failed or needs review. This is the trace for repeated or uncertain operations. A receipt marked Completed should point to the expected effect; a failed receipt should expose its reason for follow-up.

Assign reviewers separately from count preparers. Define which attachments can be Shared and which stay Internal. Agree what evidence justifies an Approve, Reject or Return decision, and require a reason for each. Decide who examines failed receipts and how discrepancies are escalated. The team should distinguish a count approved by a person from an operation receipt completed after its effects were verified.

Set a stable operation key for each guarded action. A retry with the same key should be checked against prior effects before any new movement is appended. If a receipt’s expected revision differs from the current request, send it to review. Keep the reviewer name and decision time alongside the reason so the audit trail can be read without reconstructing a conversation.

Submit a count session for a request with an attachment. Ask Inventory Reviewer to check the physical quantity, recount, attachment and revision, then record Approve with a reason. Have Warehouse Operator record the approved effect. Compare the operation receipt’s key and effect references to the movement. Repeat the check with a missing effect reference: the receipt should stay in the review queue until someone resolves the discrepancy.

• Count Sessions Awaiting Review — Submitted counts that need an independent decision.
• Decisions by Reviewer — Revision-specific decisions with reason and time.
• Receipts Needing Review — Guarded actions whose effects require investigation.

See count and review and reconciliation.