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SCM with Supplier Portal
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SCM with Supplier Portal · Available now

Keep supplier commitments tied to approved demand.

SCM with Supplier Portal organizes purchase request review and supplier acknowledgements alongside requisitions, sourcing, purchase orders and receipt evidence. A requester states the need; an independent reviewer decides on the request; an approver decides the buying authority; a buyer handles supplier selection and order changes.

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  • Manual work is free
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OverviewRequests awaiting review
SCM with Supplier Portal · Purchase requests

Requests awaiting review

approval waits for the approver

New purchase request
Purchase requests in view
6
Total requested amount USD
3,710
Submitted
6
Record numberSubjectStatusRequired byRequested amount USDOwner
PR-46704Restock stainless fastenersSubmitted01 Nov330Theo Wallace
PR-35031Buy corrugated shipping cartonsSubmitted13 Oct850Evan Mitchell
PR-53747Source control cable assembliesSubmitted02 Nov960Theo Wallace
PR-40629Replace warehouse safety glovesSubmitted20 Oct480Nneka Okoye
PR-18480Order custom mounting bracketsSubmitted16 Oct260Daniel Cho
6 of 6 records
Restock stainless fastenersPurchase requests · PR-46704
Submitted
Required by01 Nov
Requested amount USD330
OwnerTheo Wallace
Independent reviewPR-46704 · Restock stainless fasteners

Approver decides the purchase request revision.

Waiting for Approver
ApproveReturn
Example screen with sample data
Tables, ready to use
50
Saved views
14
Roles with set permissions
8
Reports and dashboards
8
Features

See buying work in context

Every feature works on the same records. Pick one to see the screen your team works in.

Purchase requests and review

Connect a purchase need, independent decision and supplier response to one request.

  • Capture the need
  • Keep decisions separate
  • Compare the supplier reply
  • Purchase requests
  • Purchase lines
  • Review decisions
  • Record attachments
  • Supplier acknowledgements
  • Operation receipts
Explore purchase requests and review
OverviewMy purchase requests
SCM with Supplier Portal · Purchase requests and review

My purchase requests

Purchase requests

New
Record numberSubjectStatusRequired byRevision
PR-80016Restock stainless fastenersDraft30 Oct170
PR-32731Buy corrugated shipping cartonsSubmitted21 Oct100
PR-12152Source control cable assembliesApproved17 Oct830
PR-97784Replace warehouse safety glovesOrdered18 Oct490
PR-44665Order custom mounting bracketsReceived03 Nov890
6 of 6 records
Restock stainless fastenersPurchase requests · PR-80016
Draft
Required by30 Oct
Revision170
Example screen with sample data
Process

Follow demand through supplier delivery

Request to supplier receipt ships ready to use. 3 steps need a named approval before the work moves on: Independent review (Approver), Requisition approval (Approver) and Order approval (Approver).

Drag a card to another stage, or focus it and use the arrow keys. It updates to match the stage.

  1. Purchase request

    Requester records the need, amount and required date.

    Restock stainless fastenersPR-46704 · Requester
    Purchase requestBy Requester

  2. Independent review

    A separate Approver decides the request revision.

    Restock stainless fastenersPR-46704 · Approver
    Independent reviewBy Approver
    ApprovalApprover decides the purchase request revision.

  3. Requisition approval

    Approver reviews the buying scope and amount.

    Restock stainless fastenersPR-46704 · Approver
    Requisition approvalBy Approver
    ApprovalApprover decides the requisition authority.

  4. Supplier sourcing

    Buyer compares supplier replies against an RFQ.

    Restock stainless fastenersPR-46704 · Supplier
    Supplier sourcingBy Supplier

  5. Order approval

    Approver decides the exact order revision.

    Restock stainless fastenersPR-46704 · Approver
    Order approvalBy Approver
    ApprovalApprover decides the order revision before issue.

  6. Receipt and exception review

    Receiving Clerk records accepted quantity; Buyer follows differences.

    Restock stainless fastenersPR-46704 · Receiving Clerk
    Receipt and exception reviewBy Receiving Clerk

Start with Request to approved order

Inside a record

Connect finance and stock handoffs

Open any purchase request to see its supplier acknowledgements, the roles that work on it, its process stages and its approvals on one page.

  1. 1
    Record details

    Required by, Requested amount USD and Owner.

  2. 2
    Supplier acknowledgements

    Each line is linked to this purchase request.

  3. 3
    Who works on it

    Each role sees what its permissions allow.

  4. 4
    Process stages

    Independent review and Supplier commitment, with the role that acts.

  5. 5
    Approvals

    Independent review and Requisition approval, with who decides.

Requests awaiting reviewRestock stainless fasteners
SCM with Supplier Portal · Purchase requests

Restock stainless fasteners

Submitted

Log activity
1
Record details
Required by01 Nov
Requested amount USD330
OwnerTheo Wallace
2
Supplier acknowledgements

Restock stainless fasteners

StatusRevisionSupplier
Submitted890Willow Bend Fasteners
Submitted550Harbor Point Packaging
Submitted950Cedarcrest Electrical Supply
Supplier acknowledgements
6
Total revision
4,400
4

Process stages

  • Independent reviewApprover
  • Supplier commitmentBuyer
5

Approvals

  • Independent reviewApprover
    Approved
  • Requisition approvalApprover
    Waiting
Example screen with sample data
Approvals

Keep each decision with its source revision

OverviewApprovals
SCM with Supplier Portal · Overview

Approvals

Signed in as Approver

Waiting for you

4 To review1 Overdue2 Decided todayOnly mine
0 selectedApproveReturn
  • PR-46704Restock stainless fasteners
    Requested by Theo Wallace
    Submitted1dActions
  • PR-35031Buy corrugated shipping cartons
    Requested by Evan Mitchell
    Submitted1dActions
  • PR-53747Source control cable assemblies
    Requested by Theo Wallace
    Submitted2dActions
  • PR-40629Replace warehouse safety gloves
    Requested by Nneka Okoye
    Submitted4dActions

Who approves what

DecisionApprover
Independent reviewA separate Approver decides the request revision.Approver
Requisition approvalApprover reviews the buying scope and amount.Approver
Order approvalApprover decides the exact order revision.Approver
3 approval rules · set per role in Proto
Example screen with sample data
Who can approve what
Roles

A workspace for each role

Everyone opens SCM with Supplier Portal to the work that is theirs. Pick a role to see what it starts with.

Viewer

Read-only executive view of scoped aggregate purchasing and published supplier performance.

This is the first screen this role sees.

OverviewPublished supplier scorecards

Published supplier scorecards

Supplier performance · Viewer

Scorecard numberPeriodSupplierOn time delivery pctQuality scorePublished at
SP-50814January 2026Cedarcrest Electrical Supply862523 Oct
SP-34316February 2026East Ridge Industrial Textiles801514 Oct
SP-25915March 2026Juniper Valley Plastics992016 Oct
SP-34337April 2026Juniper Valley Plastics765018 Oct
SP-62416May 2026Juniper Valley Plastics983016 Oct
6 of 6 records
Example screen with sample data

Roles and permissions

Reports

Read supplier and commitment evidence

Questions that connect approved spend, supplier response, receipts and performance.

Overview
SCM with Supplier Portal · Overview

SCM with Supplier Portal dashboard

This quarter

Master agreements in view
6
Total commit
2,670
Active
3
Expiring
3

Purchase requests by status

How far records got this quarter

StageReachedStep
Draft25
Submitted832%
Approved225%
Ordered150%

Requested amount USD by status

Sample totals per stage

0
-5000Draft
-2000Submitted
0Approved
-4000Ordered
-6000Received
Example screen with sample data
  1. 01Request decisions by status

    Compare purchase request status, requested amount and required date by organization and owner.

  2. 02Supplier acknowledgement position

    Show submitted acknowledgements, confirmed units and ASN references beside their parent requests.

  3. 03Requisition approval exposure

    Group submitted requisitions by department and cost center with their total amount and linked spend approval.

  4. 04RFQ award evidence

    Compare responses, score ranks and awarded supplier under each RFQ.

  5. 05Open commitment position

    Reconcile purchase orders and their line amounts against signed commitment allocations.

  6. 06Agreement drawdown

    Compare an agreement's total commit and remaining amount with its blanket releases.

  7. 07Receipt acceptance

    Show received, accepted and rejected quantities by receipt and order line.

  8. 08Supplier period performance

    Compare published on-time delivery, quality and price competitiveness scores by supplier and period.

All reports and dashboards

Who it's for

Fit recurring and site-based buying

See how SCM with Supplier Portal fits your kind of team.

Component buying teams

Control part sourcing, promised delivery and accepted quantity.

Distributed operating teams

Tie department demand to a supplier, cost center and delivery site.

Contract-led purchasing teams

Manage agreement drawdown, release history and supplier period results.

Controls

Trace approved changes and receipts

Each stage of request to supplier receipt names the role that acts and the status it records, so a change is never anonymous.

OverviewRequest to supplier receipt
SCM with Supplier Portal · Process

Request to supplier receipt

Each stage, the role that acts and the status it records

Process stages
9
Approval steps
3
Roles involved
6
Tables touched
11
Purchase request
Requester
StatusDraft → Submitted
Independent reviewApproval
Approver
StatusSubmitted → Approved
RecordsPurchase requests, Review decisions
Requisition entry
Requester
StatusDraft → Submitted
RecordsPurchase requisitions
Request to supplier receipt
  1. Start
    Purchase requestDraft → Submitted
    Requester
  2. Approval
    Independent reviewSubmitted → Approved
    Purchase requests
  3. Step
    Requisition entryDraft → Submitted
    Purchase requisitions
  4. Approval
    Requisition approvalSubmitted → Approved
    Spend approvals
  5. Step
    Supplier sourcingDraft → Sent
    Suppliers
Example screen with sample data

See each stage in detail

AI agent

Prepare decisions with Proto

Use Proto to prepare a supplier buying workflow for team review.

It can

  • Requester: Prepare a purchase request and line detail from the approved intake information.
  • Buyer: Compare RFQ responses, order revisions and supplier acknowledgements for human review.
  • Receiving Clerk: Surface open order lines and related receipt evidence before entry.
  • Controller: Trace an approved commitment through order, allocation and receipt records.

Stays with a person

  • Proto can organize records and prepare choices.
  • The named Approver, Procurement Manager and Receiving Clerk remain responsible for actual approval, supplier and physical receiving decisions.
  • A connected system must acknowledge its own result.
  • Check each suggested change against the source revision and role scope.

Set up an agent

Integrations

Connects to the tools you use

Set up connections through ERP.AI and Proto workflows, with every change logged.

  • SCM with Supplier Portal
  • Accounts payable
  • Inventory
  • Warehouse
  • Budgeting
  • Supplier channel
Data model

Your data, in tables you can change

Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.

Browse all 50 tables
50tables
  • Purchase requests and review8
  • Supplier relationships6
  • Requisitions and sourcing10
  • Orders and commitments11
  • Receiving and exceptions9
  • Performance and evidence8
Implementation

Roll out one team at a time

Start with one team and one process, then add the rest once the basics are running.

  1. Choose the pilot

    Select an organization, department, supplier, item or service, and receiving location.

  2. Prepare master data

    Review user identities, cost centers, categories, supplier status and qualification evidence.

  3. Set authority

    Review effective approval rules, named approvers, limits and agreement terms with Procurement Manager and Controller.

  4. Rehearse buying

    Follow a request through independent review, sourcing, order approval, order acknowledgement and receipt.

  5. Reconcile handoffs

    Compare the posted receipt, signed commitment, matching exception and configured delivery acknowledgements.

Read the implementation plan

Pricing

$0per user

The base account and everyday work in the ERP.AI app are free, for every user.

  • No per-user or per-seat fees
  • Viewing, editing, approving and exporting records in the app is free
  • Pay only for machine work: API calls, imports, workflows and AI agents
  • Prepaid credits from $5. Purchased credits never expire

Pricing details

Machine work rate card Included per $1 of credit

Machine work rate card
UsagePer $1
Record reads (list, filter, get)20,000
Search or aggregate queries4,000
Record writes4,000
Imported or synced records200,000
Workflow runs2,000
AI agent runs2,000
Scheduled jobs or webhooks20,000
File uploads (MB)2,000
CSV or PDF exports100
FAQ

Questions, answered

Scope, rollout and pricing for SCM with Supplier Portal.

All questions
How do I get started?

Click Get started, then use Proto to configure SCM with Supplier Portal for your business. Begin with one organization, one supplier and a purchase request that can be followed through receipt.

Who approves a purchase request?

An independent reviewer records the decision and reason against the request revision. The buying approval for a requisition or order follows its own authority scope.

Can a supplier confirm fewer units?

A supplier acknowledgement can retain confirmed units and an ASN reference against its parent purchase request. The Buyer reviews any difference.

How are supplier quotes compared?

A request for quote retains criteria weights and invited suppliers. Response lines preserve the quoted scope, price and lead time, while comparison scores show the documented basis for an award.

What happens when an order changes?

An order amendment retains the changed revision and approval decision; its lines hold the before and after values. The issued order revision remains identifiable.

Can we buy from an agreement?

Master agreements and contract rates define the approved supplier terms. Blanket releases record a call-off and its commitment effect.

How do partial receipts work?

Receipt lines distinguish received, accepted and rejected quantities. The order line continues to show its open quantity.

Where do invoice differences go?

Match exceptions link the invoice reference to an order, line and, when available, a receipt. Buyer and Controller track resolution with accounts payable.

How is supplier performance reviewed?

A period scorecard collects delivery, quality and price measures. Procurement Manager reviews the source evidence before publishing the result.

Which systems need a connection?

Accounts payable, inventory, warehouse and budgeting destinations are set up according to your operating process. Each delivery has a status and reconciliation owner.

Set up SCM with Supplier Portal your way.

Start free, then use Proto to change fields, steps and approvals before your team goes live.

Start now Download Proto

How to get started

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