Use actual accepted quantities as the basis for an eligible invoice match and reviewed downstream handoff.
Receiving Officer selects the actual request and line, checking the requested quantity and its agreed basis against the physical acceptance evidence.
Receiving Officer records the actual accepted quantity and accepted date through the guarded action. Over-receipt is refused unless an authorized change supports the additional scope.
Finance Officer identifies the supplier invoice reference and matches it to unused accepted scope. Requested but unaccepted quantity cannot supply that eligibility.
Finance Officer follows only the reviewed eligible amount into the configured downstream process. The operation result needs its evidence; no payment or inventory receipt is fabricated locally.
And how to keep it from happening.
Start free, then use Proto to change fields, steps and approvals before your team goes live.