Correct authorized scope

Distinguish unexecuted cancellation from reviewer-approved compensation for accepted or executed work.

Step by step

Identify the source Procurement Specialist

Procurement Specialist selects the purchase request and explains the affected scope. Preserve the original source identity so the correction can be followed back to its actual demand or executed effect.
- Retain the original source identity and affected scope
- Updates Purchase requests, Purchase lines, Operation receipts
Classify the work Procurement Specialist

The guarded action distinguishes unexecuted draft scope from accepted or executed scope. Eligible unexecuted demand can be cancelled and released without deleting its history.
- Cancel eligible unexecuted scope; preserve accepted effects
- Updates Purchase requests, Purchase lines, Operation receipts
Review compensation Procurement Reviewer

Procurement Reviewer reviews the compensating action for executed scope. That work is routed for review instead of being deleted or blindly reversed.
- Route executed scope to needs review and decide authorized compensation
- Updates Review decisions, Purchase requests, Operation receipts
ApprovalA person approves before the work moves on.
Inspect the result Procurement Specialist or Auditor

Procurement Specialist and the relevant Receiving Officer or Finance Officer follow the authorized result. Auditor reads the original evidence and correction together to understand what changed.
- Follow the real corrective effect and retained history
- Updates Operation receipts, Purchase lines, Record attachments

And how to keep it from happening.

Executed work deleted. Removing accepted evidence makes the original transaction and later correction impossible to explain reliably.
Draft cancellation used too broadly. The simpler release path must not reverse a scope that already has an executed effect.
Source identity lost. A correction needs to identify the original request and effect rather than relying on a similar supplier name.

Procurement Specialist: , Procurement Reviewer, Receiving Officer, Finance Officer, Auditor

Start free, then use Proto to change fields, steps and approvals before your team goes live.