Expense verification and outcome reporting operate on their own records. Use the branch that matches the evidence being prepared, then bring the results into the program review.
Finance Officer records the program expense, date, category, amount and evidence, then moves Draft work to Review.
The rule action checks an amount greater than zero, a present category and an Active linked program. It produces Approved only when every check passes; otherwise it produces Rejected. It never writes Paid.
Program Manager defines the measure and its numerator and denominator basis. Monitoring Officer records the reporting period, inputs and supporting evidence under that measure.
A missing or zero denominator makes the ratio unavailable. Monitoring Officer must not publish a percentage or impact claim from that invalid basis.
Program Manager reads the verified expense state and interpretable outcome evidence alongside activity and milestone progress. Payment outcomes follow the separate externally confirmed process.
And how to keep it from happening.
Start free, then use Proto to change fields, steps and approvals before your team goes live.