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- Spa & Wellness Management
- Data model and import order
The tables behind Spa & Wellness Management
Spa & Wellness Management ships with 12 tables, grouped here by the feature that uses them. Every record your team works with lives in one of them, and you can add fields and tables in Proto.
- Tables
- 12
- Features
- 6, plus shared settings
- Change it
- Add fields and tables in Proto
How the model is organised
Treatments and sessions:
Services, Sessions. The treatment menu and scheduled sessions with therapist, times and capacity.
Bookings and check-in:
Bookings, Attendance. Guests' places on sessions and the check-in for each confirmed booking.
Therapists and rooms:
Therapist allocations, treatment rooms. Therapist and room time per booking, and each room's readiness.
Members and packages:
Members, membership plans, member plans. Member records, the packages you sell and each member's enrolment.
Payments:
Payments. Pending, confirmed and refunded payments against bookings.
People and access:
People, Users. Therapists and staff linked to user accounts.
Every table, by feature
- Treatments and sessions3
- Bookings and check-in6
- Therapist allocations4
- Treatment rooms3
- Members and packages4
- Payments4
- Shared and settings1
- Services
Treatment and class services offered by the spa.
- Sessions
Scheduled deliveries of a service with a capacity and lifecycle state.
Linked to Services, People - People
Staff directory of therapists, instructors and coordinators linked to platform users.
Linked to Users
- Bookings
Member reservations against a session, holding one or more places.
Linked to Members, Sessions - Attendance
Check-in evidence captured when a confirmed booking is delivered.
Linked to Bookings, People - Sessions
Scheduled deliveries of a service with a capacity and lifecycle state.
Linked to Services, People - Members
Spa members with membership lifecycle status.
- Member plans
A member's enrolment in a membership plan for a validity window.
Linked to Members, Membership plans - Payments
Receipts and pending charges against member bookings.
Linked to Members, Bookings
- Therapist allocations
Therapist and room time reserved for a specific booking.
Linked to Bookings, People, Treatment rooms - Bookings
Member reservations against a session, holding one or more places.
Linked to Members, Sessions - People
Staff directory of therapists, instructors and coordinators linked to platform users.
Linked to Users - Treatment rooms
Room readiness and occupancy records tied to a booking.
Linked to Bookings
- Treatment rooms
Room readiness and occupancy records tied to a booking.
Linked to Bookings - Bookings
Member reservations against a session, holding one or more places.
Linked to Members, Sessions - Therapist allocations
Therapist and room time reserved for a specific booking.
Linked to Bookings, People, Treatment rooms
- Members
Spa members with membership lifecycle status.
- Membership plans
Sellable membership products with price, session allowance and validity.
- Member plans
A member's enrolment in a membership plan for a validity window.
Linked to Members, Membership plans - Bookings
Member reservations against a session, holding one or more places.
Linked to Members, Sessions
- Payments
Receipts and pending charges against member bookings.
Linked to Members, Bookings - Bookings
Member reservations against a session, holding one or more places.
Linked to Members, Sessions - Members
Spa members with membership lifecycle status.
- Member plans
A member's enrolment in a membership plan for a validity window.
Linked to Members, Membership plans
Keys and references
A booking references its member and session; attendance references the booking and who recorded it; a payment references the member and booking. A therapist allocation references the booking, therapist and room; a room references the booking it is serving. Sessions reference their service and therapist. Enrolments reference the member and package. Keep member numbers and room names stable from your current system and import by them.
Migration order
- Load Users and People, then Services, treatment rooms and membership plans.
- Load Members with their status and join date.
- Load current member plans enrolments.
- Load the coming weeks’ Sessions and their Bookings.
- Load therapist allocations for confirmed bookings, and open Payments.
- Reconcile members, packages and open bookings with the current system and test permissions before go-live.
Set up Spa & Wellness Management your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.