Activity planning to enrollment

Step by step

1. Plan the course Activities Coordinator

   Activities Coordinator records the course with code, name, capacity, term dates and instructor, schedules its sessions and opens it for enrollment.

   • Planned → Open; sessions Scheduled
   • Updates Courses, Class sessions

2. Submit groups Coach

   Coaches submit the activity groups they run for the term with capacity; the coordinator confirms them.

   • Group saved and confirmed
   • Updates Activity groups, People

3. Request enrollment Enrollment Administrator

   An enrollment request is recorded for one learner and one open course.

   • Enrollment at Requested
   • Updates Enrollments, Learners

4. Approve Enrollment Administrator

   Enrollment Administrator checks eligibility, capacity and duplicate active enrollment and approves, or turns the request down with a reason.

   • Requested → Approved
   • Updates Enrollments, Courses
   ApprovalA person approves before the work moves on.

5. Activate Enrollment Administrator

   The enrollment becomes Active and the learner Enrolled.

   • Approved → Active; Applicant → Enrolled
   • Updates Enrollments, Learners

Activities Coordinator

, Coach, Enrollment Administrator.