Where it usually breaks
And how to keep it from happening.
- Attendance is entered twice and totals are wrong.
- A score above the maximum is accepted.
- An enrollment is completed before results are reviewed.
- Sports & Extra-curricular
- Process
- Session to reviewed result
Session to reviewed result
Deliver sessions, record attendance once per learner, grade assessments and complete enrollments after review.
Step by step
-
Deliver the session Coach
The coach runs the scheduled session and marks it Delivered, or Cancelled if it does not happen.
- Scheduled → Delivered, or Cancelled
- Updates Class sessions
-
Record attendance Coach
The coach records Present, Absent or Excused once per learner. Absences appear for follow-up.
- One line per Session and Learner
- Updates Attendance
-
Grade results Coach
The coach records assessment scores within the maximum and marks them Graded.
- Submitted → Graded
- Updates Assessment results, Assessments
-
Review results Activities Coordinator
Activities Coordinator confirms graded results.
- Graded → Reviewed
- Updates Assessment results
ApprovalA person approves before the work moves on. -
Complete the enrollment Enrollment Administrator
Once required results are reviewed, the enrollment is completed.
- Active → Completed
- Updates Enrollments
Who does what
Roles and permissions- Coach
- , Activities Coordinator, Enrollment Administrator.
Set up Sports & Extra-curricular your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.