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- Staffing Agencies HRMS
- Data model
The tables behind Staffing Agencies HRMS
Staffing Agencies HRMS ships with 36 tables, grouped here by the feature that uses them. Every record your team works with lives in one of them, and you can add fields and tables in Proto.
- Tables
- 36
- Features
- 6, plus shared settings
- Change it
- Add fields and tables in Proto
How the model is organised
Internal hiring
Job requisitions connect Positions and job titles to Candidates, Applications, Interviews and Offers.
People
Employees connect Departments, Locations, pay grades and employment history.
Time
Timesheets group time entries; leave requests use leave types and can be compared with leave balances.
Pay
Payroll calendars group payroll runs, whose pay statements carry pay statement lines; tax filings link a run and jurisdiction.
Development
Onboarding checklists group onboarding tasks; Courses connect enrollments and training records; performance cycles connect Goals and performance reviews.
Every table, by feature
- Internal recruiting8
- Employee records8
- Time and leave6
- Payroll and tax8
- Onboarding and learning7
- Performance5
- Shared and settings4
- Job requisitions
Approved positions opened to recruiting.
Linked to Positions, Job titles, Departments, Locations - Positions
Seat-level org entries that an Employee fills.
Linked to Job titles, Departments, Locations, Pay grades - Job titles
Canonical job titles with job family, level and exempt status.
Linked to Pay grades - Candidates
Person pool in the applicant tracking system.
Linked to Employees - Applications
A candidate applying to a requisition; the recruiting pipeline record.
Linked to Candidates, Job requisitions, Employees - Interviews
Scheduled interviews against an application with scorecards.
Linked to Applications, Employees - Offers
Offer letter, approval chain and e-signature state.
Linked to Applications, Candidates, Positions, Employees - Pay grades
Salary bands tied to job titles and positions.
- Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees - Positions
Seat-level org entries that an Employee fills.
Linked to Job titles, Departments, Locations, Pay grades - Departments
Organizational departments with parent hierarchy and cost centers.
Linked to Departments, Employees - Locations
Physical and remote locations where employees work.
Linked to Tax jurisdictions - Job titles
Canonical job titles with job family, level and exempt status.
Linked to Pay grades - Pay grades
Salary bands tied to job titles and positions.
- Employment history
Every lifecycle event: hire, promotion, transfer, comp change, manager change, leave of absence, termination.
Linked to Employees, Positions - Payroll calendars
Named pay schedules per legal entity, country and currency.
- Timesheets
Weekly timesheet header per employee.
Linked to Employees - Time entries
Hours against a day, project or cost center.
Linked to Timesheets - Leave requests
Employee-submitted leave requests requiring manager approval.
Linked to Employees, Leave types - Leave balances
Current leave balance per employee per leave type, maintained by accrual.
Linked to Employees, Leave types - Leave types
Leave categories with country- and class-scoped accrual rules.
- Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees
- Payroll calendars
Named pay schedules per legal entity, country and currency.
- Payroll runs
A scheduled execution of payroll for a calendar and period.
Linked to Payroll calendars, Employees - Pay statements
Per-employee pay statement for a given payroll run.
Linked to Payroll runs, Employees - Pay statement lines
Earnings, benefit deductions, taxes and garnishments on a pay statement.
Linked to Pay statements, Tax jurisdictions - Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees - Benefit enrollments
Per-employee enrollment in a benefit plan with dependents and dates.
Linked to Employees, Benefit plans - Tax jurisdictions
Tax-authority records driving withholding and filings.
- Tax filings
Payroll tax filings produced from a run and remitted to an authority.
Linked to Tax jurisdictions, Payroll runs
- Onboarding checklists
Per-hire or per-separation container of onboarding and offboarding tasks.
Linked to Employees - Onboarding tasks
Individual tasks that fan out to IT, Facilities, Payroll, HR, Manager and the new hire.
Linked to Onboarding checklists, Employees - Courses
Learning catalog of courses and certifications.
- Course enrollments
Employee enrollment in a course; the learning transaction record.
Linked to Courses, Employees - Training records
Durable, audit-safe record of completed training and certifications.
Linked to Employees, Courses - Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees - Offers
Offer letter, approval chain and e-signature state.
Linked to Applications, Candidates, Positions, Employees
- Performance cycles
Annual, mid-year and probation performance cycles.
- Performance reviews
Subject-by-reviewer review within a performance cycle.
Linked to Performance cycles, Employees - Goals
Employee goals tied to a performance cycle.
Linked to Employees, Performance cycles - Employees
Central person record for every worker; all suite transactions tie back to Employees.
Linked to Positions, Departments, Locations, Employees - Training records
Durable, audit-safe record of completed training and certifications.
Linked to Employees, Courses
Keys and references
Use the named employee, position and requisition references when moving between processes. A candidate is a person in the recruiting pool; an application is that person’s response to one opening. A pay statement belongs to an employee and a run. A review has both a subject and reviewer. Preserve those distinctions during import and corrections.
Migration order
- Set organization context. Load departments, locations, job titles, pay grades, positions and payroll calendars.
- Load people. Add employees with their manager, position and calendar references.
- Add operating history. Bring in requisitions, applications, employment events, time, leave and benefits with their source dates.
- Reconcile cycles. Compare payroll statements and tax filings by period, then load goals, reviews and training history.
Set up Staffing Agencies HRMS your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.