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- Staffing Agencies HRMS
- Who it's for
- Multi-entity staffing groups
Multi-entity staffing groups
A staffing group with several legal employers needs to know which entity employs each member of its internal team. Employees carry an entity, country, currency and payroll calendar. Calendars define the legal entity, pay frequency, country and currency. Locations can point to tax jurisdictions. Together these references help HR and Payroll Admin prepare the correct pay population for each period.
How Staffing Agencies HRMS is set up for you
Organization
Departments and positions place employees in the right reporting structure, with a manager and location.
History
An employment event records a transfer, manager change, promotion or compensation change at an effective date.
Calendar
Payroll Admin uses the employee's calendar to select the appropriate run period and pay date.
Filings
Tax filing records retain the relevant jurisdiction, due date, amount and confirmation reference.
A staffing group with several legal employers needs to know which entity employs each member of its internal team. Employees carry an entity, country, currency and payroll calendar. Calendars define the legal entity, pay frequency, country and currency. Locations can point to tax jurisdictions. Together these references help HR and Payroll Admin prepare the correct pay population for each period.
Choose one employer entity and payroll calendar first. Load its departments, locations, positions and active employees. Compare every employee's entity, country, currency and calendar before calculating a test run. Add another entity only after the team can reconcile statements and tax filings for the first one. Agree who may approve a compensation change and who may update a calendar assignment.
Rehearse an internal transfer between departments within the first entity. HR Business Partner records the event with its effective date and checks the employee's current position and manager. Payroll Admin confirms whether the pay calendar should change. The decision should be understandable from the employee record and dated history, even months later.
Features to start with
Employee records
Keep the firm's employee, position and employment history connected across changes.
Payroll and tax
Prepare a company pay run from employee calendars through statements and tax filings.
Internal recruiting
Follow an internal opening from approved requisition through interviews and an accepted offer.
Roles on the team
- Employee
- Self-service record entry on leave, timesheets and goals; read-only on pay, benefits and performance.
- Payroll Admin
- Record entry on payroll and tax tables; read-only on employees, benefits, leave and timesheets.
- HR Business Partner
- Record entry on people and performance tables; read-only on pay and benefits.
- CHRO / VP People
- Read-only oversight across all 33 HRMS tables.
- Admin
- Superuser: full record CRUD on all 33 HRMS tables, plus every view, report and app setting.
Set up Staffing Agencies HRMS your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.