Internal hiring

Step by step

1. Open a requisition Recruiter

   Recruiter prepares the internal opening against a position, department and hiring manager. HR Business Partner reviews the request before the requisition becomes Open.

   • Draft, pending approval, Approved, Open
   • Updates Job requisitions, Positions
   ApprovalA person approves before the work moves on.

2. Review an application Recruiter

   Recruiter links a candidate to the open requisition and starts the application at Applied. The candidate record remains distinct from this application.

   • Applied and later recruiting stages
   • Updates Candidates, Applications

3. Complete interviews Recruiter

   Interviewer records a completed interview with a recommendation. Recruiter follows the application through the relevant interview stages and retains a rejection reason when the team declines.

   • Completed recommendation and stage decision
   • Updates Interviews, Applications

4. Approve an offer Recruiter

   Recruiter prepares salary, currency and start date. HR Business Partner decides whether the offer fits the position's pay grade; an exception is escalated for a separate decision.

   • Pending approval, Approved
   • Updates Offers, Positions, Pay grades
   ApprovalA person approves before the work moves on.

5. Confirm acceptance Recruiter

   Recruiter sends the approved offer and records acceptance. The application can then be marked Hired and the requisition Filled.

   • Accepted, Hired, Filled
   • Updates Offers, Applications, Job requisitions

6. Prepare the hire HR Business Partner

   HR Business Partner creates the employee context and onboarding checklist. Assigned staff finish tasks against the expected start date.

   • Hire record and assigned tasks
   • Updates Employees, Employment history, Onboarding checklists, Onboarding tasks

Recruiter

Owns the pipeline; Hiring Manager reviews candidates; HR Business Partner reviews the people decision; Admin handles setup; CHRO / VP People has oversight.