Give recruiting, HR, payroll and employees access appropriate to their work.
Recruiter maintains the internal hiring pipeline; HR Business Partner maintains employee and performance records; Payroll Admin maintains payroll and tax records.
Employee enters goals, leave and time, and reads permitted benefit, pay, performance and training information.
The approver named on a record must have the right access to inspect and record the decision. Test this with an actual account before the first cycle.
| Role | Internal recruiting | Employee records | Time and leave | Payroll and tax | Onboarding and learning | Performance |
|---|---|---|---|---|---|---|
| Employee | — | — | Edit | View | View | Edit |
| L&D Admin | View | View | — | — | Edit | Edit |
| Hiring Manager | View | — | — | — | — | — |
| Recruiter | Edit | View | — | — | Edit | — |
| Payroll Admin | — | View | View | Edit | — | — |
| HR Business Partner | Edit | Edit | — | View | — | Edit |
| CHRO / VP People | View | View | View | View | View | View |
| Admin | Edit | Edit | Edit | Edit | Edit | Edit |
Self-service record entry on leave, timesheets and goals; read-only on pay, benefits and performance.
Starts on: My leave requests
Record entry on the learning catalog and training records; read-only on employees and positions.
Read-only visibility into requisitions and the hiring pipeline.
Starts on: Open internal requisitions
Record entry across the hiring pipeline; read-only on employees.
Starts on: Offers awaiting approval
Record entry on payroll and tax tables; read-only on employees, benefits, leave and timesheets.
Starts on: Timesheets awaiting approval
Record entry on people and performance tables; read-only on pay and benefits.
Starts on: Leave approval inbox
Read-only oversight across all 33 HRMS tables.
Starts on: Payroll approval queue
Superuser: full record CRUD on all 33 HRMS tables, plus every view, report and app setting.
Start free, then use Proto to change fields, steps and approvals before your team goes live.