Execution reconciliation

From provider evidence to a confirmed instruction and an approved execution receipt.

Step by step

Reconcile execution evidence Operations Analyst

The operations analyst checks each evidence line against its instruction for quantity, price, fees and revision, and marks it verified or rejected. Each provider event is taken once.
- Pending → Verified or Rejected
- Updates Execution evidence, Operation receipts
Confirm the instruction Operations Analyst

When verified evidence covers the instruction, it moves to confirmed with the confirmation time.
- Submitted → Confirmed
- Updates Instructions
Submit execution receipt Operations Analyst

The analyst prepares the receipt with instrument, execution time and broker execution ID, checked against the verified evidence, and submits it. Its revision is frozen.
- Draft → Submitted
- Updates Execution receipts
Approve execution receipt Independent Reviewer

An independent reviewer approves or rejects it. The preparer cannot approve.
- Submitted → Approved or Rejected
- Updates Review decisions, Execution receipts
ApprovalA person approves before the work moves on.
Complete the receipt Operations Analyst

The approved receipt is completed when its local effects are recorded.
- Approved → Completed
- Updates Execution receipts, Operation receipts

And how to keep it from happening.

Fees on the evidence differ from what was agreed, and the line is verified anyway.
The instruction is confirmed on partial evidence.
The analyst who prepared the receipt approves it.

Start free, then use Proto to change fields, steps and approvals before your team goes live.