Raise purchase demand, approve it independently, issue the commitment and record the accepted receipt.
Buyer records the supplier, required-by date, budget code and lines with item, quantity and price, and attaches the quote.
Buyer submits the request; the amount is recomputed and the supplier checked. Procurement Approver approves, returns or rejects the submitted version.
Buyer issues the approved version to the supplier. The approval time is stamped and an order reference generated.
Receiving Clerk records accepted quantity and time on each line and matches the invoice reference. Over-receipt is refused unless authorized.
When every line is recorded, the request is Received and feeds supplier performance.
And how to keep it from happening.
Start free, then use Proto to change fields, steps and approvals before your team goes live.