Purchase order to goods receipt

Raise and approve a purchase order, get a complete supplier acknowledgment, then receive and inspect the goods into bins.

Step by step

Draft the order Buyer

Buyer raises the order from the suggestion, with lines, the contract and any vendor split, and submits it.
- Draft → Submitted
- Updates Purchase orders, Purchase order items, Vendor splits
Approve Procurement Manager

Procurement Manager approves the order according to supplier tier and order value.
- Submitted → Approved
- Updates Purchase orders
ApprovalA person approves before the work moves on.
Acknowledge Buyer

The supplier's complete acknowledgment moves the order to Acknowledged with its date. An unconfirmed vendor split leaves it at Approved.
- Approved → Acknowledged with acknowledged at
- Updates Purchase orders, Vendor splits
Receive Warehouse Operator

Warehouse Operator records the receipt and its lines with quantities, bin and disposition. The receipt waits at Pending QC.
- Pending → pending QC
- Updates Goods receipts, Goods receipt lines
Inspect and put away Quality Manager

Quality Manager inspects against the quality plan and releases the receipt as accepted, partially accepted or rejected. Accepted stock is put away and the order line is updated.
- Pending QC → Accepted, partially accepted or Rejected → put away
- Updates Quality inspections, Goods receipts, Stock movements
ApprovalA person approves before the work moves on.

And how to keep it from happening.

Start free, then use Proto to change fields, steps and approvals before your team goes live.