These cookies are required for the website to function properly. They ensure security, enable basic features like page navigation, and store user session data. You cannot disable these cookies.
- Swimming Pool Management
- Who it's for
- Public aquatic centers
Public aquatic centers
Community and municipal aquatic centers run several pools from early morning to late evening: lap lanes, lessons, aqua classes, club hire and casual swims. Lanes are shared between clubs and the public, and water quality must be recorded through the day for the health authority.
How Swimming Pool Management is set up for you
Lane hire for clubs
Split club bookings into lanes with times and swimmer counts.
Several pools
Record water checks per pool and close only the pool affected.
Casual and member swimmers
Charge casual swims at the desk; members book on their plans.
Closure follow-through
Cancel affected sessions and decide refunds when a pool closes.
Community and municipal aquatic centers run several pools from early morning to late evening: lap lanes, lessons, aqua classes, club hire and casual swims. Lanes are shared between clubs and the public, and water quality must be recorded through the day for the health authority.
Start with the main pool's lane hire and lessons. Load members, clubs and plans, record water checks on schedule and run a month of bookings. Review lane use and closures before adding the other pools.
[Plan the rollout](/swimming-pool-management/implementation), [review the modules](/swimming-pool-management#modules), and [compare the source data](/swimming-pool-management/data-model).
Features to start with
Bookings and Lanes
Take booking requests, confirm them against membership and capacity, and allocate lanes for lane hire and squads.
Water Quality
Record pH, free chlorine and temperature for each pool and act on Retest and Close results.
Attendance
Check swimmers in at the poolside, record no-shows and complete the session.
Roles on the team
- Aquatics Manager
- Owns the session timetable, services and membership plans, reviews lane bookings and water checks, and decides refunds and pool closures.
- Front Desk Coordinator
- Registers members, manages their plans and confirms or cancels bookings against session capacity.
- Swim Instructor
- Teaches assigned sessions, allocates lanes for their sessions and checks swimmers in.
- Pool Operator
- Takes and records pool water checks and retests on schedule.
- Accounts Coordinator
- Confirms money received against pending charges and records approved refunds.
Set up Swimming Pool Management your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.