Give each people decision to the right owner and rehearse access with real cases.
Employee works on own leave, time and goals and sees the records granted to that role.
Recruiter advances candidate records; Hiring Manager contributes requisitions and interview scorecards.
HR Business Partner (HRBP) maintains the employee lifecycle and performance records.
Payroll Admin owns pay records; L&D Admin owns learning records; CHRO / VP People has enterprise read access.
| Role | People records | Recruiting | Onboarding | Time and leave | Payroll and benefits | Performance | Learning and engagement |
|---|---|---|---|---|---|---|---|
| HR Business Partner | Edit | Edit | Edit | — | View | Edit | — |
| Hiring Manager | View | Edit | — | — | — | — | — |
| Payroll Admin | View | — | — | View | Edit | — | — |
| Employee | View | — | — | Edit | View | Edit | Edit |
| L&D Admin | View | View | — | — | — | View | Edit |
| Recruiter | View | Edit | — | — | — | — | — |
| CHRO / VP People | View | View | View | — | — | View | View |
Owns employee, position, lifecycle and performance records; reads statements and enrollments.
Starts on: Leave approval inbox
Edits own draft requisitions and own interview scorecards; reads candidate and offer context.
Starts on: Open requisitions
Prepares payroll runs, statements, tax records and reads the upstream employee and time inputs.
Starts on: Submitted timesheets
Self-service role for own time, leave and goals with own-scope read access to statements and records.
Starts on: Open surveys
Manages the course catalog, enrollments and durable training records.
Starts on: Learning due
Runs requisitions through the applicant pipeline; directory-level employee and position read access.
Starts on: Open requisitions
Read-only enterprise visibility across people, performance and development records.
Starts on: Open surveys
Start free, then use Proto to change fields, steps and approvals before your team goes live.