Share the right context and keep time-sensitive work visible.
Members post task comments and protected task attachments with the intended audience. Guests can read only Shared content on their explicitly shared tasks, and can comment only with a Comment grant. Parent comments must belong to the same task. Mentions notify only currently authorized participants. Withdrawn files and deactivated memberships lose effective download access even through an old link.
The reminder service evaluates due date in the board timezone and schedules a unique notification deliveries occurrence for the intended current owner or reviewer. Recheck the task, audience and date immediately before sending. Completed, cancelled, archived or rescheduled work suppresses an obsolete reminder. Provider acceptance and observed delivery remain separate, and an unknown result keeps its original operation key for reconciliation.
Board Owner reads board snapshots and event-based reports with their time window, timezone and definition version. Distinguish completed cycles from reopened work and unfinished aging. An empty result has no measured cycle time. Compare owners’ workload in context; task counts alone do not establish productivity. Viewer receives only the permitted board reports, and Guest has no board-wide analytics or export.
What Task & Kanban Board enforces at each step.
Start free, then use Proto to change fields, steps and approvals before your team goes live.