Task Aging
Unfinished task age and time in the current column, with owner and due-date context; excludes archived and cancelled tasks from active workload.
Move work through review
Move prepared work through review and capacity checks.
3 stages · 1 approval
Roles and responsibilities
Process steps
Follow the process from start to finish. Select a step to see who acts and what changes.
Move task
Member requests a permitted move from the current column using the expected Task.Revision. Resolve the active workflow revision, allowed source path, blockers and effective destination WIP limit. Reserve the destination and update CurrentColumn plus derived Status atomically. Set StartedAt on the first Doing entry of the current cycle, append TaskEvents and retain the order change. A drag, keyboard action or bulk request uses the same checks.
Approval required
Review handoff
When a destination column requires approval, create a TransitionRequests record for the current task revision and intended destination. The request waits in the Review Inbox without moving the task. Reviewer inspects the current work and required evidence. DecisionBy must differ from RequestedBy and LastWorkedBy; holding two roles does not make self-review independent. A changed task or workflow expires the affected request and needs a fresh review.
Complete handoff
The move service consumes an Approved TransitionRequests decision once, rechecking current revision, blockers, mandatory checklist policy and destination capacity. Mark Applied only when the move commits. Entering Done stamps CompletedAt and appends one Completed TaskEvents row for Task plus CycleNumber. An approved request with no free slot remains approved but unapplied until it can be safely retried; approval alone is not completion.
Approvals and controls
1 approval required in this process
-
Review handoff
Reviewer or Board Owner signs · complete handoff waits
TransitionRequests, Tasks - Reject stale task or workflow revisions.
- The reviewer differs from requesterLatest work preparer.
- Approval cannot bypass WIPBlockers or required checklist work.
Records and postings
| Stage | Records | Effect |
|---|---|---|
| 1 Move task | TasksColumnsTaskEvents | Reserve destination capacity atomically |
| 2 Review handoff | TransitionRequestsTasks | Record an independent current decision |
| 3 Complete handoff | TasksTransitionRequestsTaskEvents | Apply the decision and completion once |
Process reports
All reportsCycle Time
Observed elapsed start-to-completion hours by task cycle, including explicit rework cycles and null where an observation is incomplete.
Due-Date Performance
Compare retained completion events with the due date applicable at that event; later due-date edits cannot rewrite earlier on-time results.
Review Turnaround
Time from current review request to its accepted decision, separating pending, rejected, expired and applied outcomes.
Ownership and Workload
Active task count by accountable owner and priority within board scope; task count is not a productivity ranking.
Run by an agent
Agent support
This system owns daily boards, checklists, dependencies, controlled handoffs and scoped collaboration. Customer invoicing, payroll, formal sprint commitments and resource-cost planning are outside its scope. Proto prepares work and explains blocked transitions; it cannot supply independent approval.
# Example after configuration
$ curl -fsSL https://www.erp.ai/skill.md | paste into your agent
› move work through review · move task on Tasks, Columns, TaskEvents
✓ Member requests a permitted move from the current column using the expected Task.Revision.
› move work through review · review handoff on TransitionRequests, Tasks
⏸ approval · waiting for the reviewer or board owner
# 1 more stage after approval: complete handoff
Other processes
3 moreSet up and capture work
Create the board boundary and bring useful work into it.
3 stages · 0 approvals
Collaborate and follow up
Share the right context and keep time-sensitive work visible.
3 stages · 0 approvals
Complete and revisit work
Preserve a finished outcome when work needs another cycle.
3 stages · 0 approvals