Where it usually breaks
And how to keep it from happening.
- An appointment is confirmed before the deposit is verified.
- A repeated payment message is recorded as a second deposit.
- The client leaves without an aftercare sheet on record.
- Tattoo Studio Management
- Process
- Deposit to completed session
Deposit to completed session
Record the deposit, confirm the cleared appointment, run the session and attach the aftercare sheet.
Step by step
-
Record the deposit Studio Manager
Studio Manager records the provider's authorization or capture for the deposit with its event identifier, amount and reference, and verifies it.
- Authorization or Capture recorded
- Updates Payment evidence
-
Confirm Booking Coordinator
Booking Coordinator confirms the cleared appointment on verified payment. The station's reserved time is confirmed.
- Held → Confirmed; confirmed at recorded
- Updates Bookings, Booking resources
-
Run the session Booking Coordinator
The appointment moves In Progress when the session starts and Completed with its completion time when it ends. The balance is captured.
- Confirmed → in progress → Completed
- Updates Bookings, Payment evidence
-
Attach aftercare Artist
The artist attaches the aftercare sheet as a Shared file for the client.
- Aftercare sheet Shared
- Updates Record attachments
Who does what
Roles and permissions- Studio Manager
- , Booking Coordinator, Artist.
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