Responsibilities and decision rights for booking coordinators, supervisors, artists and studio managers.
| Role | Studios, stations and team | Appointments | Consent clearance | Consent forms and aftercare | Deposits and payments | Changes and receipts |
|---|---|---|---|---|---|---|
| Admin | Edit | Edit | Edit | Edit | Edit | Edit |
| Studio Manager | Edit | Edit | View | Edit | Edit | Edit |
| Booking Coordinator | Edit | Edit | Edit | Edit | View | Edit |
| Booking Supervisor | View | Approve | Approve | View | — | Edit |
| Artist | View | View | View | Edit | — | View |
Configures studios, team members, users and access, and corrects records across the app.
Maintains stations, chairs and equipment and team membership, follows deposits and reconciles operation receipts.
Starts on: Appointments by Status
Records appointment requests, holds stations, prepares consent review packets, confirms on verified payment and handles cancellations.
Starts on: Appointments by Status
Independently reviews consent packets and appointment revisions they did not prepare, recording approve, reject or return decisions.
Starts on: Consent Clearance Queue
Reads their appointments and consent clearance, and attaches aftercare sheets and session photos to their appointments.
Starts on: Appointment Calendar
Start free, then use Proto to change fields, steps and approvals before your team goes live.