Course plan to published timetable

Plan the course, propose clash-free slots, approve them against room capabilities and publish the timetable.

Step by step

Plan the course Timetable Coordinator

Timetable Coordinator records the course code, name, capacity, delivery window and instructor. The course starts as Planned and is opened for enrollment.
- Planned → Open
- Updates Courses, People
Propose slots Instructor

The instructor proposes slots for the course with a room, start and end. A slot that overlaps another in the same room or for the same instructor is refused.
- Slot created at Proposed; clashes refused
- Updates Timetable slots, Room capabilities
Approve slots Timetable Coordinator

The coordinator checks the room's capacity, equipment and unavailable intervals against the course and approves the slot, or turns it down with a reason.
- Proposed → Approved
- Updates Timetable slots, Room capabilities
ApprovalA person approves before the work moves on.
Publish and schedule Timetable Coordinator

The coordinator publishes approved slots and schedules the class sessions they produce.
- Approved → Published; sessions Scheduled
- Updates Timetable slots, Class sessions

And how to keep it from happening.

A room's capacity is out of date and a slot is approved for more learners than seats.
An instructor is placed in two rooms at once.
A slot is placed in a room during its cleaning or exam time.
Changes after publication are not passed on to learners.

Start free, then use Proto to change fields, steps and approvals before your team goes live.