Admin
Configures users, people records and access, and corrects records across the app.
Can
- Manage People, Users, Courses, class sessions, timetable slots, room capabilities, Learners, Enrollments, Attendance, Assessments, assessment results, Fees
- Timetable Generator
- Roles and permissions
Who can do what in Timetable Generator
Responsibilities and decision rights for timetable coordinators, instructors, academic administrators, reviewers and finance staff.
Who can do what
| Role | Timetable slots | Rooms and capabilities | Courses and sessions | Enrollments and learners | Attendance and assessments | Learner fees |
|---|---|---|---|---|---|---|
| Admin | Edit | Edit | Edit | Edit | Edit | Edit |
| Timetable Coordinator | Approve | View | Edit | View | Edit | — |
| Instructor | View | Edit | View | View | Edit | View |
| Academic Administrator | — | — | View | Approve | Edit | Edit |
| Assessment Reviewer | — | — | View | View | Approve | View |
| Finance Officer | — | — | View | View | View | Edit |
Each role in detail
Timetable Coordinator
Maintains the course catalog and class sessions, approves and publishes timetable slots and resolves clashes.
Can
- Manage Courses, class sessions, timetable slots
- View room capabilities, People, Enrollments
Reviews and approves
- Approve timetable slots
Starts on: Course Catalog
Instructor
Records room capabilities, proposes timetable slots for their courses, records attendance and enters assessment scores.
Can
- Manage room capabilities, Attendance, assessment results, Assessments
- View timetable slots, Courses, class sessions, Learners, Enrollments
Starts on: Results Awaiting Grading
Academic Administrator
Maintains learner records and approves enrollment requests against eligibility and course capacity.
Can
- Manage Learners, Enrollments
- View Courses, class sessions, Fees
Reviews and approves
- Approve Enrollments
Starts on: Course Catalog
Assessment Reviewer
Confirms graded assessment results before an eligible enrollment is completed.
Can
- View Assessments, Learners, Enrollments, Courses
Reviews and approves
- Approve assessment results
Starts on: Results Awaiting Review
Finance Officer
Issues learner fees, records amounts paid and voids fees raised in error.
Can
- Manage Fees
- View Learners, Enrollments, Courses
Starts on: Draft Fees
Set up Timetable Generator your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.