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- TMS for Trucking and Road Carriers
- Who it's for
- Mixed equipment road fleets
Mixed equipment road fleets
Road carriers using different equipment classes need a clear dispatch conversation about which vehicle can perform the work. A vehicle's class, active state and readiness provide the starting point. Inspection results and defects explain why a unit is available, undergoing maintenance or out of service when a load needs an assignment.
How TMS for Trucking and Road Carriers is set up for you
Check the equipment choice
Dispatcher selects the vehicle record for the load and reviews the assignment with Fleet Manager. Agree how trucks, trailers and other equipment are identified so the desk can explain the unit actually allocated.
Carry the condition history
Fleet Manager records inspections with the odometer, result and inspector. Defects retain severity and repair evidence, giving the next shift a practical reason for a readiness change.
Plan around due service
Review the next due date and service type before confirming departures. A completed maintenance task needs an agreed follow-up date so the dispatch team can plan the next operating cycle.
Read purchase totals carefully
Record fuel or energy purchases against the vehicle. Compare amounts under the agreed reporting currency, and keep different fuel types and volume units separate when reviewing use.
Road carriers using different equipment classes need a clear dispatch conversation about which vehicle can perform the work. A vehicle's class, active state and readiness provide the starting point. Inspection results and defects explain why a unit is available, undergoing maintenance or out of service when a load needs an assignment.
Start with equipment whose inspection and service evidence is available for review. Pick a truck needed for a load, record a defect and keep it in Maintenance while the desk selects a replacement. Complete the repair evidence and have Fleet Manager explain the decision to return the truck to Ready.
Then add a fuel purchase from the same operating period and check its odometer and amount against the receipt. Ask Dispatcher to explain the assignment change and ask Fleet Manager to find the service date that will govern the next review. Use [Maintain fleet readiness](/tms-for-trucking-and-road-carriers/processes/maintain-fleet-readiness) as the rehearsal before expanding to more equipment classes.
Features to start with
Dispatch assignments
Match approved loads to drivers and fleet equipment, then keep dispatch status visible.
Fleet upkeep
Bring equipment condition, service dates and fuel records into the dispatch conversation.
Load planning
Prepare the lane, departure promise and stop sequence before a manager approves the load.
Roles on the team
- Dispatcher
- Prepares load plans and assigns available drivers and vehicles to approved work.
- Transport Manager
- Reviews load scope and decides whether planning or corrected work can proceed.
- Delivery Coordinator
- Records execution milestones and checks delivery confirmation against the actual stop.
- Fleet Manager
- Maintains driver eligibility and fleet readiness while resolving defects and service work.
- Admin
- Configures organization access and maintains the staff identities used in operational ownership.
Set up TMS for Trucking and Road Carriers your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.