Give maintenance planning, execution and specialty review clear owners and rehearse the decisions each person can make.
Maintenance Manager owns the tool register, work coordination and operational setup. Agree the work-approval and permit responsibilities before technicians begin the first maintenance cycle.
Technician captures work logs, usage and specialty submissions. Assigned work should lead to the correct tool and person, with permission checks applied to the action being taken.
Maintenance Reviewer reads evidence and authorizes eligible domain outcomes through the appropriate review action. Access to a record and authority to decide its outcome serve different purposes.
Configure Admin for user mappings and setup administration. Configure Safety Permit Issuer where the business delegates permit approval, then rehearse the permitted scope with the responsible person.
| Role | Tool register | Work orders | Safety permits | Tool cycles | Sharpening | Parts inventory | Service history |
|---|---|---|---|---|---|---|---|
| Maintenance Manager | Edit | Edit | Edit | Edit | Edit | Edit | Edit |
| Technician | View | Edit | View | Edit | Edit | Edit | Edit |
| Maintenance Reviewer | View | View | View | View | View | View | View |
| Admin | View | Edit | Edit | View | View | View | View |
| Safety Permit Issuer | View | View | Approve | — | — | — | — |
Owns maintenance setup, planning and assigned operational work.
Starts on: Tool register
Captures assigned maintenance work and evidence.
Starts on: Tool register
Reviews evidence and authorizes eligible domain outcomes.
Starts on: Tool register
Proposed setup role for maintaining user mappings and administering the agreed configuration without substituting for operational approval.
Proposed delegated role for the permit-approval responsibility in work authorization, subject to explicit configuration and eligible workflow access.
Starts on: Permit requests
Start free, then use Proto to change fields, steps and approvals before your team goes live.