Record the yard stay, review its times and reconcile detention with closure evidence.
Yard Operator checks the registered trailer and linked load against the arrival paperwork. Record the observed yard position with that evidence and confirm the operating organization so departure information can be matched to the same stay.
After departure, Yard Operator creates the Draft visit with both actual timestamps and their time zone offsets, the agreed grace period and visit revision. Check that departure follows arrival before moving the visit to Submitted.
Yard Supervisor checks the trailer identity, source times and grace period. The supervisor approves the visit or rejects it with a reason, retaining the decision time and relevant source revision.
Configure and test the closure action with Yard Supervisor during setup. The supervisor checks each resulting operation receipt against the approved visit. Whole elapsed minutes less the grace period determine detention, with a zero floor. A prior closure receipt needs reconciliation before another attempt. Review the saved duration and close note before treating the visit as Completed.
Evidence Reviewer checks the completed visit and associated receipt against the load. Finance Reviewer uses that evidence when assessing any detention charge under the commercial agreement.
And how to keep it from happening.
Start free, then use Proto to change fields, steps and approvals before your team goes live.