Supplier to payment trace

Step by step

1. Confirm supplier Admin

   Admin checks the supplier name, organization, status, terms and remittance contact.

   • Maintain payee identity.
   • Updates Suppliers, Organizations

2. Record expense Expense Preparer

   Expense Preparer selects the supplier and records the report number, dates, amounts and lines.

   • Create a traceable payable.
   • Updates Expense reports, Expense lines

3. Review report Expense Reviewer

   Expense Reviewer checks that the payee and coded costs match the submitted report.

   • Decide whether the expense is acceptable.
   • Updates Expense reports, Review decisions
   ApprovalA person approves before the work moves on.

4. Link reimbursement Treasury Analyst

   Treasury Analyst selects the same supplier and report on the reimbursement.

   • Carry the payee identity into payment.
   • Updates Reimbursements

5. Check history Controller

   Controller follows the supplier from report to payment and investigates duplicate references or holds.

   • Explain the supplier balance and outcome.
   • Updates Suppliers, Expense reports, Reimbursements

Admin

, Expense Preparer, Expense Reviewer, Treasury Analyst, Controller.

Their access and decision limits are agreed in [roles](/travel-expense-management/roles).