Hold the approved trip with the supplier, record verified payment and confirm the booking, then close it after travel.
Travel Coordinator holds the approved trip. The booking moves to Held under an expiring hold, with reserved lines for the units claimed against the supplier's capacity.
Payments Analyst records the provider's authorization or capture event with its event identifier, amount and reference.
The coordinator confirms the booking only when verified payment evidence exists, and records the supplier's confirmation date on the reserved lines.
The booking moves In Progress when travel starts and Completed with its completion date when it ends.
And how to keep it from happening.
Start free, then use Proto to change fields, steps and approvals before your team goes live.