Record a trip request, compare fare options under the current policy version and take the preferred one through independent review.
Travel Coordinator records the trip with subject, traveler, start and end dates, quoted amount and supplier. The booking starts as Requested with the coordinator as owner.
The coordinator records each realistic fare and route option with its quote date, fare and policy version. Options start as Draft.
The coordinator attaches the fare evidence and submits the preferred option. Route, quote date, fare and policy version are checked against the evidence and the submitted version is frozen.
A Travel Approver in the same organization, who did not prepare the trip, records Approve, Reject or Return with a reason against the booking's revision. Approval marks the option Approved; rejection marks it Rejected.
And how to keep it from happening.
Start free, then use Proto to change fields, steps and approvals before your team goes live.