Inspector
Records pre-trip and post-trip observations and reports vehicle findings.
Can
- Manage Inspections, vehicle defects, record attachments
- View Vehicles, Drivers
Starts on: Open Defects
- Vehicle Inspection App
- Roles and permissions
Who can do what in Vehicle Inspection App
Agree who records inspections, follows repairs and decides whether a load may proceed.
Who can do what
| Role | Inspections and checklists | Defects and repairs | Fleet and maintenance | Load approval and assignment | Dispatch and delivery | Evidence and review |
|---|---|---|---|---|---|---|
| Inspector | Edit | Edit | View | View | — | Edit |
| Maintenance Coordinator | Edit | Edit | Edit | View | View | Edit |
| Dispatcher | View | View | View | Edit | Edit | Edit |
| Operations Manager | View | View | View | Approve | Approve | Edit |
| Evidence Reviewer | Edit | Edit | — | View | Edit | Edit |
| Admin | Edit | Edit | Edit | Edit | View | View |
Each role in detail
Maintenance Coordinator
Owns defect repair follow-up and the fleet service plan.
Can
- Manage vehicle defects, maintenance plans, Vehicles, fuel transactions, record attachments
- View Inspections, load assignments, Drivers, team members
Starts on: Open Defects
Dispatcher
Prepares loads and manages assignments, stop progress and delivery capture.
Can
- Manage Loads, load assignments, load stops, tracking events, proof of delivery, freight charges
- View Vehicles, Drivers, Inspections, vehicle defects, Routes, transport partners, review decisions
Starts on: Draft Load Inbox
Operations Manager
Decides load approval and resolves transport exceptions using the supporting evidence.
Can
- Manage review decisions
- View Loads, load assignments, load stops, Drivers, Vehicles, Inspections, vehicle defects, maintenance plans, operation receipts
Reviews and approves
- Approve Loads
Starts on: Draft Load Inbox
Evidence Reviewer
Checks delivery evidence and reconciles recorded operational outcomes.
Can
- Manage operation receipts, proof of delivery, record attachments
- View review decisions, Loads, load assignments, load stops, tracking events, Inspections, vehicle defects, freight charges
Starts on: Active Loads
Admin
Configures organization records and access for the agreed operating scope.
Can
- Manage Organizations, Users, team members, Drivers, Vehicles, Routes, transport partners
- View Inspections, vehicle defects, maintenance plans, Loads, load assignments, load stops, tracking events, proof of delivery, review decisions, operation receipts, record attachments, fuel transactions, freight charges
Set up Vehicle Inspection App your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.