Questions, answered

Click Get started, then use Proto to configure Vendor Management System for your business. Start with a vendor, its contacts and qualification evidence, one category, and a real purchasing case your team can rehearse.

Procurement Manager reviews identity, W-9 coverage and category evidence, then records the supplier status decision with a person, date and reason.

Yes. Certifications records type, scope, issue and expiration dates, status and verifier. Supplier Certifications Expiring gives Buyer and Procurement Manager a renewal worklist.

Vendor Contacts keeps each person’s role, reach details, primary flag and active status under the vendor. Buyer can check the intended recipient before an invitation or order.

An RFQ holds the common scope and weighted criteria. Supplier responses retain price and lead time by line. Bid comparison records the component scores, revisions and quality basis for award review.

Master Agreements holds the supplier commitment and contract window. Contract Rates holds supplier-item prices with effective dates. Buyer checks both before a release or order.

The order retains its approved revision and supplier acknowledgement. Receipts, expediting cases, returns and match exceptions record the later delivery and follow-up evidence.

Published scorecards use order and receipt evidence for delivery and quality, alongside comparable price context. The period, coverage and exclusions help the team read the result.

Set up a connection for approved orders and posted receipts. Accounts payable owns invoice matching and payment; purchasing reviews returned match exceptions against the order and receipt.

Use a real vendor, an order awaiting approval and a published scorecard. Check each role’s assigned records and confirm a supplier sees only its own relationship evidence.