Viewer
Read-only executive view of scoped aggregate purchasing and published supplier performance.
Can
- Access assigned records
Starts on: Published Vendor Scorecards
- Vendor Management System
- Roles and access
Who can do what in Vendor Management System
Give each person the supplier and purchasing records needed for their work.
How permissions work
Decisions have owners
Procurement Manager reviews supplier status and scorecard publication. Approver acts on assigned purchasing approvals.
Supplier access is scoped
A Supplier sees its own purchasing relationship and published evidence.
Financial review stays distinct
Controller checks commitments, migration totals and supplier performance without becoming the buyer on an order.
Assigned records matter
User access follows the person's role and the records assigned to them; review it with a realistic supplier and order.
Who can do what
| Role | Vendor directory | Contacts and qualifications | Agreements and rates | Sourcing and bids | Orders and delivery | Supplier performance |
|---|---|---|---|---|---|---|
| Viewer | — | — | — | — | — | — |
| Controller | — | — | — | — | — | — |
| Supplier | — | — | — | — | — | — |
| Receiving Clerk | — | — | — | — | — | — |
| Approver | — | — | — | — | — | — |
| Requester | — | — | — | — | — | — |
| Buyer | — | — | — | — | — | — |
| Procurement Manager | — | — | — | — | — | — |
Each role in detail
Controller
Finance reviewer of commitment, migration control totals and supplier performance.
Can
- Access assigned records
Starts on: Vendor Directory
Supplier
External seat restricted to its own purchasing relationship and published evidence.
Can
- Access assigned records
Starts on: Published Vendor Scorecards
Receiving Clerk
Inspects dock arrivals, records acceptance and raises controlled returns.
Can
- Access assigned records
Approver
Named department head, budget owner, CFO, CEO or committee representative holding the application Approver role.
Can
- Access assigned records
Starts on: Orders Awaiting Approval
Requester
Department user who submits a need and confirms authorised non-stocked deliveries at their desk.
Can
- Access assigned records
Buyer
Runs sourcing, draft orders, change requests, expediting and procurement-side exception resolution.
Can
- Access assigned records
Starts on: Vendor Directory
Procurement Manager
Owns supplier decisions, signed agreements, rate activation, price exceptions, sourcing review and published performance.
Can
- Access assigned records
Starts on: Vendor Directory
Set up Vendor Management System your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.