1. Venue Booking System
  2. Process
  3. Venue package review
Process · Venue package review

Venue package review

From a draft package to an approved one.

Step by step

  1. Prepare the package Booking Coordinator

    The booking coordinator records the hall, start, end and guest count and attaches the supporting evidence.

    • Package drafted with evidence
    • Updates Venue packages, Record attachments
  2. Submit for review Booking Coordinator

    The coordinator submits the package; the submitted revision is frozen while it is reviewed.

    • Package submitted
    • Updates Venue packages
  3. Approve package Package Reviewer

    An independent package reviewer approves, rejects or returns it with a reason. The preparer cannot approve their own package.

    • Package approved, rejected or returned
    • Updates Review decisions, Venue packages
    ApprovalA person approves before the work moves on.
  4. Revise if returned Booking Coordinator

    A returned package is corrected and submitted again as a new revision.

    • New revision submitted
    • Updates Venue packages

Where it usually breaks

And how to keep it from happening.

  • The guest count grows after approval and nobody re-checks the hall.
  • A coordinator approves their own package under time pressure.
  • The reviewer approves without the evidence the event type needs.
Booking Coordinator
, Package Reviewer.

Set up Venue Booking System your way.

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