Where it usually breaks
And how to keep it from happening.
- The outline and the breakout record give different start times.
- A breakout's capacity exceeds what the meeting tool allows.
- A host change is made after approval without a new decision.
- Virtual Event Platform
- Process
- Breakout session approval
Breakout session approval
Prepare a breakout with its track, start time, capacity and host, review it against the evidence and open it.
Step by step
-
Draft the breakout Program Manager
Program Manager records the name, track, start time, participant capacity and host under an approved event.
- Breakout Draft
- Updates Breakout sessions, Events
-
Attach the evidence Program Manager
Program Manager attaches the host confirmation and session outline.
- Evidence on file
- Updates Record attachments
-
Submit for review Program Manager
Program Manager submits the breakout. The submitted version is the one the reviewer decides.
- Breakout Submitted
- Updates Breakout sessions
-
Decide Event Reviewer
Event Reviewer checks the details against the evidence and approves or rejects the breakout, recording the decision date. Approval opens it.
- Breakout Approved or Rejected
- Updates Breakout sessions, Review decisions, Operation receipts
ApprovalA person approves before the work moves on. -
Complete Event Coordinator
After the event, approved breakouts are marked Completed.
- Breakout Completed
- Updates Breakout sessions
Who does what
Roles and permissions- Program Manager
- , Event Reviewer, Event Coordinator.
Set up Virtual Event Platform your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.