Who plans, reviews, registers, admits and reconciles in a virtual events team.
| Role | Event Schedule | Breakout Sessions | Admission Workspace | Review Queue | Evidence Center | Event Command |
|---|---|---|---|---|---|---|
| Event Coordinator | Edit | Edit | View | View | Edit | View |
| Event Reviewer | Approve | Approve | View | Edit | View | View |
| Program Manager | View | Edit | — | — | Edit | — |
| Registration Coordinator | View | View | Edit | — | View | — |
| Finance Coordinator | View | — | View | — | Edit | Edit |
| Admin | Edit | — | — | Edit | Edit | Edit |
Owns each virtual event from draft to close, including its dates, capacity, venue and supporting files.
Starts on: Event Schedule
Independently reviews submitted event versions and breakout sessions and records the decision to approve, reject or return them.
Starts on: Breakout Sessions Pending Review
Prepares breakout sessions with track, start time, participant capacity and host, and submits them for review.
Starts on: Breakout Sessions Pending Review
Records attendee registrations within event capacity and admits attendees as they join.
Starts on: Event Schedule
Verifies payment provider evidence, prepares refunds on cancellation and reconciles operation receipts.
Starts on: Open Events
Maintains organizations, venues, team members and user access without taking event decisions.
Start free, then use Proto to change fields, steps and approvals before your team goes live.