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- Volunteer Management
- Who it's for
- Event volunteering
Event volunteering
An event concentrates planning, placement and service review into a short period. program activities records the activity date, location, volunteers needed and status. volunteer shifts gives each staffing time slot its own start, end, role, location and places needed. volunteer assignments connects named people to those shifts, while service hours records what they actually did.
How Volunteer Management is set up for you
Plan the day
Keep the activity's summary and volunteer need clear enough to guide shift planning.
Open the slots
Create shifts for the required roles and mark them Open when times and locations are ready.
Confirm people
Use the assignment decision to turn Submitted placements into reviewed outcomes, with a linked reviewer and receipt.
Close the work
Mark attendance, log hours and verify each service entry before using it in approved totals.
An event concentrates planning, placement and service review into a short period. program activities records the activity date, location, volunteers needed and status. volunteer shifts gives each staffing time slot its own start, end, role, location and places needed. volunteer assignments connects named people to those shifts, while service hours records what they actually did.
Pilot one event with an activity record and distinct shifts for the relevant times. Enter volunteers with real availability and screening states, then staff an Open shift. Review the placement, inspect its review decisions record and confirm that the parent assignment matches. After the event, mark the attendance outcome and record service with a date, amount and summary.
If the event is Cancelled, review both its planned shifts and linked assignments. Use clear activity and shift names, and assign a cancellation owner. If service verification fails, the action receipt provides an exception route. Reconcile the linked assignment and service entry before a retry or an approved service report.
Features to start with
Roles on the team
- Admin
- Maintains organizational setup, staff access and the program's record structure.
- Volunteer Coordinator
- Maintains volunteer records, prepares placements and records assignment decisions.
- Program Manager
- Plans activities, roles and shift coverage across a program.
- Operations Analyst
- Reads coverage, service and exception records for operating reviews.
Set up Volunteer Management your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.