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- Wedding Planning Platform
- Who it's for
- Destination wedding agencies
Destination wedding agencies
Destination weddings run over several days, often with guests paying for their own activities: a boat trip, a tasting tour, a welcome party. Venues are far from the agency's office and the team works across time zones. Every paid place needs a confirmed payment, and a cancelled activity needs clean refunds.
How Wedding Planning Platform is set up for you
Paid add-on events
Record each guest-paid activity as its own event, with places held only after the payment capture is verified.
Time zones
Set the organization's time zone and record each team member's own, so start times and deadlines are read correctly.
Weather cancellations
When an activity is cancelled, unused places are released, admitted history stays and refunds are prepared against verified captures.
Venue rules abroad
Use the venue's eligibility note for local curfews, permits and guest limits.
Destination weddings run over several days, often with guests paying for their own activities: a boat trip, a tasting tour, a welcome party. Venues are far from the agency's office and the team works across time zones. Every paid place needs a confirmed payment, and a cancelled activity needs clean refunds.
Pilot one destination weekend with its venues, the main events and one paid activity. Connect the payment provider, verify captures before places are held and rehearse a cancellation with refunds. Reconcile captures and refunds with the provider's report before taking on the next destination.
[Plan the rollout](/wedding-planning-platform/implementation), [review the modules](/wedding-planning-platform#modules), and [compare the source data](/wedding-planning-platform/data-model).
Features to start with
Events and Venues
Record each wedding event with its dates, guest capacity, venue and owning planner, from draft to close.
Review Queue
Record independent decisions to approve, reject or return each submitted event and vendor commitment.
Activity and Evidence
Attach contracts and plans to each event and keep a receipt of every guarded action and its outcome.
Roles on the team
- Lead Planner
- Owns each wedding event from draft to close, including its dates, venue, capacity and documents.
- Planning Director
- Independently reviews submitted event versions and vendor commitments and records the decision to approve, reject or return them.
- Guest Services Coordinator
- Records guest RSVP reservations and admits guests at the venue within event capacity.
- Finance Coordinator
- Verifies provider payment evidence, prepares refunds on cancellation and reconciles operation receipts.
Set up Wedding Planning Platform your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.