Evidence and document control

Step by step

1. Collect evidence Investigator

   The Investigator attaches a file to the matter, naming its type, uploader and visibility.

   • Links source file and uploader
   • Updates Record attachments, Matters, Team members

2. Prepare document Records Custodian

   The Records Custodian identifies the controlled document's title, revision, content hash and file.

   • Identifies controlled revision
   • Updates Legal documents, Matters

3. Review privilege Records Custodian

   The custodian assesses whether the revision is privileged and records the outcome before it is shared.

   • Records privilege state
   • Updates Legal documents
   ApprovalA person approves before the work moves on.

4. Authorize production Records Custodian

   The custodian checks the recipient and authority reference for the exact revision.

   • Establishes the release basis
   • Updates Legal documents, Document productions
   ApprovalA person approves before the work moves on.

5. Record production Records Custodian

   The production record stores the date, recipient, authorization reference and production hash alongside the document and matter.

   • Logs recipient and exact output
   • Updates Document productions, Legal documents, Matters

Investigator

, Records Custodian, Independent Reviewer, Ethics Manager.