Admissions

An admission line belongs to one event. It carries a line number, revision, attendee reference, quantity, price, reservation time, admission time and provider receipt. Admissions Lead uses it to distinguish capacity held for a registration from people who actually arrived. The line’s parent must be the selected event, because two conferences may run near each other and use the same venue.

A reservation is a capacity effect. An admission is an observed entry. Admissions Lead records the admission time exactly once when a scan occurs. That protects the historical arrival record when staff retry a request or reconcile an interrupted operation. The operation receipt records the action, expected event revision and result; a stable operation key helps prevent repeated execution from making a duplicate admission.

• Reserved scope. Admissions Lead checks the event and available capacity before adding an admission line.
• Actual entry. The admission time records the attendee’s arrival without changing the earlier reservation time.
• Provider effect. Verified capture evidence supports a completed reservation, separate from the capacity check.

Agree how the attendee reference is supplied, what quantity represents and who may record entry. Decide how a provider receipt relates to the payment evidence record. Choose the source of authoritative capture events before the first live registration. An internal note about payment should not replace the provider’s confirmed event.

Rehearse a retry from the admissions desk. If the first action appears to time out, staff should inspect the operation receipt and admission line before repeating it. If the expected event revision has changed, the request needs review against the current event. Reconciliation should identify a missing or inconsistent effect; it should not cause a second external execution.

Use an event with limited capacity and an approved registration. Admissions Lead creates the reservation under that event, recording the line number, quantity and reservation time. Finance Reviewer checks the related provider capture and its verified state. At the door, admissions records the actual admission time once. The team can now compare reserved quantity, admitted quantity and event capacity without treating the booking time as the entry time.

For an interrupted scan, inspect the operation receipt. If an admission time is already recorded, preserve it. If the receipt is pending and the linked effect is absent, Finance Reviewer checks the local records and any external reference before marking the result. The difference between missing evidence and a failed action must stay visible.

• Admission lines — See reserved and admitted quantities with their separate timestamps.
• Active registrations — Check which registration records have reached approval or completion.
• Receipts needing review — Investigate operations whose expected effect has not been verified.

See admission for capacity and entry checks and event close for reconciliation at the end of the event.