Publication

An approved item has a separate scheduling state and intended publication date. After the item is actually published, the team can record its published link, completion date and published item count. The content workspace also shows operation runs and ordered steps for a publishing action, keeping the input revision and result reference beside the editorial record.

• Confirm approval. Check the review decision against the current source before moving the item to its planned date.
• Check the destination. Record a published link only after someone verifies what readers can open.
• Trace the attempt. Runs, ordered steps and attempts explain a failed or uncertain publishing result.

Agree which destination receives the content, who confirms a successful result and what external receipt should be retained. An execution attempt can fail or have an unknown result; the team should reconcile that state before trying the same action again. The operation key and source revision help identify a repeat request.

The team should rehearse its access rules with an operator, reviewer and administrator. Use an item from one organization and confirm that each person can see the record needed for their part of the work. Decide who resolves an ambiguous result and which person makes the final editorial decision.

Suppose an approved article is scheduled for a morning release. The operator checks the planned date and the approved source revision. After the publishing destination returns a link, the operator checks the live result and records that link on the item. If an attempt failed, they inspect the attempt reason and operation steps before retrying. A successful run and a published status answer different questions, and both deserve a check.

Before calling the handoff complete, compare the item status with its linked evidence and decision. The next person should be able to find the reason for the current state without relying on a message outside the record. If work must go back, assign a named person and preserve the previous outcome. Use the item number in the handoff so the recipient opens the same record, and check that the source revision still matches the decision under discussion.

• Scheduled items — See planned dates and owners for items ready to publish.
• Content Items Workspace — Inspect the selected item with its revision strip, decisions, state history and operation trace.

Follow the editorial handoff and use the data model to check how the records connect.